The Apps, Tools, and Sites That Every Freelancer Needs

Get Your FREE Guide to Going Freelance

Get Your FREE Guide to Going Freelance

All the resources you need to transition into full-time freelance!

Taking the plunge into freelancing is both an exciting and anxiety-ridden prospect for most working professionals. Being your own boss certainly has its perks, but how do you make sure you’re prepared to run every aspect of a company—alone? Fear not, for in the age of the internet, anything is possible. And there’s totally an app for that.

While it’s true that even modern freelancers need to be flexible to fulfill many roles, they can also work smarter, and more efficiently, to maximize their strengths with digital tools. I hunted down the tools that make freelance pros’ lives easy breezy, so that you don’t have to.

Maximum Productivity—Minimum Headaches

You know it, I know, we all know it—keeping track of the time is hard. Even if you’re expertly employing pomodoro breaks and timeboxing every bite of your lunch hour, we all have days where time just gets away from us. The tools here range from agile-type software for tracking projects on platforms that clients can join to sites specifically for small-business owners that are more about keeping all your contracts, jobs, and timelines, in one place.

  • Toggl is a productivity device that tracks your time on projects, helps you figure out how to better manage that time, and provides progress reports for you to fill out as you work.
    Price: Starts at $9/month and offers client review features, progress tracking for your projects, and reporting on how well you utilize your day-to-day time.
  • Trello also helps you organize your goals by providing easy flow charts where you can break down projects into to-do lists and track progress.
    Price: The free plan gets you unlimited boards to work off of and the ability to link projects to outside platforms like Google Drive or Dropbox.
  • Freedcamp is what you need if you’re routinely working with larger teams. Keeping tasks private? Check. Gantt chart options so you can see the overview of larger projects? You got it. Collab-friendly? Totally.
    Price: the free plan offers unlimited storage, time tracking, and a messaging board, among other features. Got a bigger company? Just level up to one of the larger plans.
  • Notion has one of my favorite designs of any of the programs listed here—I’m a sucker for a sparse, clean layout—but it’s more than just aesthetically pleasing. Notion will link everything from Github to Trello all in one place, so that your projects are organized in easy-to-read lists.
    Price: The free plan gets you 600 blocks (one block could be a to-do item, a line of code, an embedded file, etc), unlimited mobile blocks (when you use the app on your phone), and offers priced plans for larger companies who want more space and features.

Marketing Like a Pro

Okay, your time is being managed, but that’s not particularly useful if you can’t get your name out there and then turn your audience into customers. Here’s some easy solutions.

  • Mailchimp drastically cuts back your time spent marketing, with easy-to-automate services like email campaigns, and provides feedback on who your customer base is, what they’re buying or interacting with, and how you can better capture their attention.
    Price: The free plan offers you a 2,000 subscriber limit, and the option to send up to 12,000 emails per month.
  • MeetEdgar is a social posting management system that you can back load content into, and then let run across however many platforms you want. As much as we all love scrolling on Facebook, wouldn’t you rather someone else take care of all that posting?
    Price: $49/month—with a 30-day trial period—gets you a library where you can add as much content as you like, schedule it across all your platforms, and post however often you’d like.
  • Ghost is an open source application for blogging, which means that the users have the power to customize the code for their pages. For those of us just looking to write and post content, there are also publishing tools to help insert logos, play with text, and back load content.
    Price: $10/month for a personal blog with access to hundreds of free themes, automatic backups, and access to a Slack community of over 10,000 other users.

Business Building Blocks

When you’re working for yourself, you have to be on top of everything from scheduling meetings with potential clients to making sure those clients remember to pay you. Take some of the pressure off your administrative duties with these apps, so that you can focus on doing what you love instead.

  • Honeybook is a all-in-one project management system that presents beautiful, easy-to-follow pipelines for both clients and collaborators, from the initial inquiry, to the final invoice. Save time, impress your clients with beautiful contracts, and take a load of work off your plate.
    Price: $20/month (or $17 if you pay the annual fee) gets you monthly income reports, client questionnaires, invoicing templates, e-sign options for payment.
  • Zervant’s invoicing software has customizable templates, and gives you the opportunity to keep track of your finances with free reports. It’s less comprehensive than Honeybook, but it certainly gets the job done when it comes to accounting.
    Price: Free. Send as many invoices as you want, track your clients, and even export your data to your accountant.

The Day-to-Day Grind

Monthly bills rolling in are usually enough to keep us all at the daily grind, but when you’re in the trenches, it’s okay to admit that a little pick-me-up each day goes a long way. Keep your workspace (and headspace and body space) comfortable with support from tools that keep you energized, healthy, and upbeat on even the toughest of tough workdays!

  • Spotify doesn’t just offer you access to thousands of songs, it also curates custom playlists based on your listening history. Follow friend’s profiles and jam with them throughout the day, no matter how remote your work is!
    Price: $9.99/month for a premium plan that gets you unlimited access to all your favorite tunes.
  • Nature Box is that snacking service you keep hearing sponsoring all your favorite podcasts. Choose from an array delicious, healthy treats, and mix-n-match your favs for the ultimate snacking experience.
    Price: Pricing depends on your selection

Invest wisely in your freelance set-up, and you’ll be rolling out projects before you know it. And remember, if something feels unconquerable—whether it’s learning a new business skill or dusting off an old technique to deal with a finicky client—you aren’t alone. Reaching out to a member of the freelancing community, or taking a minute to research if there is an easily downloadable service to get you over the hump, will go a long way towards making sure your freelance career is one that lasts.

Get Your FREE Guide to Going Freelance

Get Your FREE Guide to Going Freelance

All the resources you need to transition into full-time freelance!

Your email address will not be published.



  1. Walton Galicia Replied

    Outstanding post, you have pointed out some excellent points , I likewise think this s a very good website.

  2. Keenan Sholes Replied

    This web page is really a walk-through its the knowledge you wanted concerning this and didn’t know who to ask. Glimpse here, and you’ll certainly discover it.

  3. Elvis Lampros Replied

    Hi, just came across this website. Its a fantastic illustration of how small to medium sized businesses can use Awards based promotion to get their companies recognised on the 1st page of Google. Awards programmes offer many benefits to winners. After all they bring recognition and you can share the news of your win with your employees, clients, industry peers and target market as many times as you like. Additonally awards offer prestige and status, giving potential prospects peace of mind that they are working with a reputable company. There are many types of awards programmes, including those that host awards ceremonies (and you pay per table), organisations that award only their members (and you pay for membership and sponsorship) and those that provide promotional materials. The latter is a great choice for those who are unsure about the benefits of using corporate awards programmes because generally nominees and winners do not have to pay a penny to be involved. Participants often receives online exposure, usually with a reach much greater than their own marketing efforts can offer. Other free benefits can include the use of an press release. Most participants have the option to purchase additional marketing materials to further enhance their win, if they wish to, for use in social media campaigns, on their own website, email marketing campaigns or in customer newsletters.

  4. furtdsolinopv Replied

    I have not checked in here for some time as I thought it was getting boring, but the last few posts are great quality so I guess I will add you back to my daily bloglist. You deserve it my friend :)

  5. Sewa Laptop di Lahat Replied

    If you are going for most excellent contents like me, just pay a visit this site daily as it gives quality contents, thanks

  6. expressvpn keys 2018 Replied

    Heya i am for the first time here. I found this board and I find It really useful & it helped me out a lot. I hope to give something back and aid others like you helped me.

  7. express vpn key Replied

    Somebody essentially help to make seriously posts I would state. This is the very first time I frequented your web page and thus far? I surprised with the research you made to make this particular publish extraordinary. Magnificent job!

  8. JAVHD Movies Replied

    Great writing style in this. Easy to understand.

  9. Jessica Replied

    Unfortunately, Move is apparently out of business. When I clicked on the link it landed on a page that said it was discontinued now :( 

    • Haele Wolfe Replied

      Thanks for the heads up, Jessica! I will remove the dead link.

  10. Cierra Mercier Replied

    I checked in on Honeybook and it’s $40 per month and $34/month for the annual fee ($400 yearly). Whew!!

    As a beginner, I’ll have to find ways to build a system until I can afford these great tools!

    • Rebecca Garcia Replied

      I purchased Honeybook–and honestly it’s good for some things, but you can get a lot done with just a free Airtable (

      Happy to share how I did it!

  11. Brigitta Replied

    Sadly, Lumo is out of business as of the end of June 2018. Just mentioning it here in case someone else goes looking and wonders why nothing loads in the link. :(

    • Haele Wolfe Replied

      Thanks for catching that Brigitta! We will update the link.

Want more articles like this?

Sign up to get the most recent tech news, tips and career advice.